Time blocking was my go-to method for getting through my to-dos when I was working. It served me well, but now that I am retired, have fewer small, separate pieces of work and more control over my day, it is feeling a bit too restrictive. I do still want some structure to my days, and I have a number of projects that I want to complete this year.

I have learned a lot from looking at other people’s working hardware and software, and I wish I’d started recording mine years ago. However, in the spirit of “the second best time to plant a tree…” this is my current hardware and software stack as of June 2026.

I am probably over the top in wanting to keep a close eye on our finances. They are slightly more complex than the norm as I follow a modified version of the barefoot investor “buckets” system, we have a hobby business, and a loan to a family member that we are tracking. Until recently this was managed through separate spreadsheets. This was OK, but when we needed to find out our annual expenditure for pension forecasting, getting to the number was time-consuming. We are moving into retirement now and may need to look more closely at expenditure in various areas. I wanted a better way to look at this.

Why have a daily note?

I wanted to have a place where I could plan and track what I was doing through the day. I’ve experimented with kanban boards, pomodoro, Eisenhower matrix, and various other productivity techniques. The approach that has worked best for me was timeboxing. When I was working, I’d use the daily note to timebox my day and follow progress in the right hand sidebar with the Day Planner plug in. I have recently retired and am not currently timeboxing. I still have appointments and tasks that I need to do, and the existing format still works for me even though my day is not as structured as it was.

It is very easy to capture notes to Obsidian. With Kepano’s web clipper and a number of other quick-capture tools as well as porting my old notes from Evernote (which I had been using since 2007), I ended up with about 7000 notes in my vault. This is not a big number by any means - I have seen screenshots of vaults with factor of 10 more notes. It is enough, though, that without making an effort to revisit notes, I will likely have no memory of making them, and they will then have questionable value.